Physical space needed to store documents; digital document lowers space needs and the cost.
Digital document reduces the need for paper storage equipment for office. If physical document is highly sensitive; it also needs to be locked up safely and properly maintain a backup copy of the original document.
There are significant costs to organizations who use traditional method over scanning because there is cost associated with document retrieval, loss of documents, loss in revenue, physical security with its’ photocopies stored offsite, and team spending half of their time looking for a document or doing data entry.
Gain quicker access to your information and be able to archive and search from the document collection when needed.
Increase productivity of the team by allowing them to quickly find the information they need to proceed for the next task. Eliminate Manual Searches. Be able to check archived documents and easily answer your client’s queries on the spot.
Increases information security specially in case of a break-in or natural storms if appropriate disaster recovery plan was in place. Use security measures for your company to prevent your documents from falling into wrong hands.
You can also leverage the option that scanned documents or images can be accessed simultaneously by users.
Users who are authorized can access the documents and images from anywhere at anytime. It’s flexible, faster and inexpensive option for sharing documents.